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Team availability for the next two weeks ​

Cadence: Weekly, or ad hoc · Who: Managers and Owners

Situation ​

A prospect asks if you can start a new project next month. A PM needs to pull someone onto an urgent piece. You need to know who has real capacity — not who looks free on a calendar, but who has unallocated hours after accounting for their current commitments and any time off.

In the console ​

Open Staffing and its Capacity tab (/console/staffing?tab=capacity). The heatmap is one row per person, one column per week — each cell is committed vs available hours for that week, color-banded on a diverging scale: green when utilization sits in the ideal 90–100% band, shading to red as it moves either way — idle or over-committed — so both wasted and over-stretched capacity stand out at a glance (a barely-booked week is as red as an overbooked one). A week with no availability at all (full time off or holidays) shows gray, since there is no utilization to judge. The week you are in counts only the days left in it, today included: on a Friday, 7.5h committed against the 8h still left reads 94%, not 19% of the whole 40h week. Hover the cell to see both figures. Prev/Next slide the window; click a person for their per-project burn. Above the heatmap, a By discipline card rolls up this week's free hours per discipline and flags when that slack is fragmented — spread across people with no single full day open, so it can't absorb a real task.

What you see ​

A table, one row per person:

| Name | Discipline | Committed hours | Available hours | Remaining | OOO in window |

  • Committed hours is the prorated share of their current allocations that falls in the two-week window, not the lifetime total. This is the important bit — envelopes are project-lifetime, but this play tells you what lands in this window.
  • Available hours is the window capacity net of time off already approved
  • Remaining = Available − Committed. A negative number means over-committed.

Sorted: most remaining capacity first.

Any person whose commitments include envelopes without a project deadline is flagged — their window share is an estimate based on a 12-week rolling horizon.

Who can run it ​

Managers and Owners. Availability is hours only — no cost or billing figures — so both Managers and Owners see the whole team's capacity.