OOO coordination for the week ahead

Cadence: Weekly (Friday or Monday) · Who: Managers and Owners

Situation

You want to know who's out next week, on which days, and whether any of those absences need covering. Pending PTO requests waiting on approval also surface here — easy to miss otherwise.

In the console

Open Needs you and its Time off tab (/console/inbox?tab=time-off). Pending PTO sits at the top to approve or reject; the team's upcoming time off is listed below by date. The Time page's Calendar tab (/console/time?tab=calendar) shows company holidays in the same window.

What you see

A table:

| Name | Dates out | Type | Approval status |

Where type is PTO, sick, or leave. Approval status is approved, pending, or rejected.

Plus:

• Any pending PTO requests flagged for your attention
• For each out person, a note of any projects where they're the assigned PM or have significant active allocations — the accounts that need cover

Sorted: pending approvals first, then by start date.

Who can run it

Managers and Owners. Both see their team's upcoming absences. Owners can also approve; Managers approve on their own team.

Related plays

• Team availability for the next two weeks — capacity view once OOO is accounted for
• My week at a glance — the team member's own view of their time off